How Can Hybrid Work Be Better Organized? Here You Know

Given the increased flexibility of work, office premises are in a difficult position: on the one hand, they have to offer enough workplaces, and on the other hand, they must remain within budget. Workplace management tools can help here. The difficulty here: companies often need to learn how many employees come into the office. Therefore, they have large office spaces, inevitably leading to high costs. How do you make optimal use of office space and design the office in such a way that employees feel comfortable and productive at the same time? Here are five helpful tips.

Coordinative Support Through Workplace Management Tools 

Workplace management software helps companies to make hybrid work as efficient and effective as possible. With such an app, employees can quickly and easily indicate which days they want to work in the office or the home office. You can also book a desk, meeting room or parking space in just a few clicks. In the digital tool, you can also see the bookings of your colleagues in real-time. This simplifies individual weekly planning and the coordination of joint office days or personal meetings. And the best part? Companies using coordinated hybrid work have been proven to increase workforce satisfaction by 20 per cent and productivity by as much as 40 per cent.   

Optimize Office Use And Reduce Costs   

With the help of the analysis function in workplace management tools, those responsible can gain insight into the use of resources in the company and the weekly schedules of their workforce. Based on the booking date, workplace managers can derive when office space is occupied and to what extent. Combined with automatically created analyses from the tool, it can be concluded whether certain areas should be redesigned – from individual workstations to meeting rooms. Furthermore, those responsible learn whether space can be reduced and resources saved. This leads to a significant reduction in office costs of up to 30 per cent.

Rely On Desk Sharing   

If companies reduce their office space, this is often accompanied by the introduction of desk sharing. In this type of office, only some team members have a fixed workplace, but you choose where you want to sit every day. With the right tools and sufficient planning, it can quickly become manageable. A workplace management app simplifies this process: the coordination effort is limited to two clicks per day to book a desk. In addition, the whole company can benefit from the advantages of desk sharing. If there are no fixed desks and different colleagues are always sitting next to each other, you get to talk to more employees. This leads to a varied working day, 

The Right Tools Make Collaboration Easier

In addition to workplace management solutions, several other tools help make the office more attractive. This includes communication tools that support employees in (a)synchronous communication or holding hybrid meetings. Employees can access the necessary documents anytime if all essential company data is saved in the cloud. This makes the work process more efficient and faster. 

Project management tools also make collaboration easier: If individual employees have too high a workload, this becomes transparent for their colleagues with the help of the tools. You can then step in and relieve each other. This also makes it easier to return to the office as lengthy face-to-face coordination processes become obsolete. This allows employees to make better use of their days in the office.

Find The Right Leadership Style 

Although using various digital tools often has a major impact on the attractiveness of offices, one should pay attention to important soft skills, from transparent communication to good leadership. Finding the right management style is important in every company, but especially in those where employees only sometimes work on-site in the office. With this hybrid form of work, managers often need help understanding when and how much the workforce is working. 

This quickly leads to micromanagement, in which supervisors check every work step down to the smallest detail. This often leads to stress, demotivation or even dismissals on the part of the workers. Managers should adopt a leadership style that focuses on employees’ needs to avoid these negative consequences. This is the only way companies can remain competitive in the long term. 

Successful Thanks To A Satisfied Workforce

They know who is working where and when it has positive implications for employees and managers. While workers are happier and more productive due to the increased flexibility, companies can benefit from efficiency and planning security.

Collaborative hybrid work is becoming increasingly popular and turns offices that were initially forced to be abandoned into attractive workplaces and a place for collaboration again. Managers should rely on various tools and methods to ensure that the return to the office is as smooth as possible and that coordinated hybrid work is facilitated. In combination with a person-centered management style, companies are taking the path to the future of the working world.

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